The Martin Parish Counci lMinutes of the Council Meeting held on
Monday 25 July 2005 at Martin Village Hall at 7.30 p.m.

1. Apologies for absence: Cllr W Busby, Cllr M Corbett, Cllr F Phillips, Cllr J Evans
Present: County Councillor P Bradwell, District Councillor F Ambridge, Councillors H Ambridge, Z Scoley, M Stephens and C Vickers; parish clerk, M Lockyer. No members of the public present.

2. Omitted from Item 15d and to be inserted: ‘Newsletter delivery to Martin Dales: Cllr Stephens proposed £10 payment, seconded Cllr Corbett. All agreed.’ Reports from Outside Bodies: Playing Field Association Sub-Committee
Cllr Stephens presented the annual report. He included an overview of the past year and a proposed future plan of action for development of the field. More information is needed from NKDC about the resurfacing programme: Cllr F Ambridge to follow this up. Cllr Stephens to make more formal presentations of the proposals to interested parties, and to investigate sources of funding. Cllr Scoley thanked Cllr Stephens for his hard work.

3. No members of the public present.

4. Matters arising

a. Playing Field Committee: already dealt with
b. Mrs Mary King’s School: Cllr Scoley and Cllr Stephens had met Alan Aistrup at the school. He had proposed an improved kerb finish to the layby area, improvements to the road surface and a footpath to be constructed. The work should be done over the next 4 – 5 weeks, during the school holidays. (More info to come to me from Alan)
c. Trafalgar Weekend 21 – 23 October: Clive Brooks had agreed to ring the church bells, as long as he can get enough bellringers together. He had enquired whether any other events were being planned.
a. LALC Budgeting seminar: a place had been booked for Cllr Stephens
b. NKDC Monthly Survey Forms: Cllr F Ambridge to contact NKDC about road sweeping
c. Parish Council Noticeboard: the clerk had approached John Audis. He personally did not want to quote for repainting the board. He suggested that the decorators who were coming to repaint the outside of the Village Hall windows should be asked to quote for it. It was not certain when this would be, but in the very near future.
d. Parish Council: publication of information on website. The clerk had investigated publishing information on either NKDC or LCC Community pages. The Parish Council would need to construct its own website first and then have a link to the Community pages. She had also contacted Metheringham Area Community Leisure Association about using their website. They were very keen to offer space to the Parish Council to publish minutes and contact details for Councillors. There would be no charge for this. Cllr F Ambridge proposed that the Parish Council information should be published by MACLA. Seconded Cllr Stephens. Agreed.
e. Roneo machines: the clerk had brought these to the meeting, to hand over to Cllr Evans. However, she was not present.
f. Newsletter: Cllr Evans had contacted the clerk, complaining about the late delivery of the newsletter. It had taken a week for it to be delivered. It had been explained to the girls that it would need to be delivered more quickly next time. It was agreed that the newsletters to Martin Moor should be delivered by second class post. Proposed Cllr F Ambridge, seconded Cllr Stephens. Agreed.

7. Correspondence for information
a. Countryside NK: What’s On Guide. It was decided not to receive this by email
b. Defra: Clean Neighbourhoods and Environment Act 2005: no action needed
c. NKDC: Dogs (Fouling of Land) Act 1996: to be displayed on noticeboard
d. NKDC: Boundary Committee Report: Draft Recommendations Cllr F Ambridge declared an interest. No comments to be sent.
e. Environment Agency: Reel Project - Summary of Findings
f. NKDC: ‘Did you know?’ booklet
g. NKDC: Local Development Framework
h. NKDC: Mobile Skate Park: it was thought there was no suitable space for this in the village.
For the next 3 items, Cllr Scoley declared an interest. Cllr Stephens took the chair.
i. Community Council of Lincolnshire: Village Hall Insurance Scheme. The information was passed to Cllr F Ambridge for the Village Hall Committee. Cllr F Ambridge commented that the bin outside the Village Hall was being used for dog waste. He would raise this at the Village Hall Committee. It was noted that the dog waste bin on Car Dyke would be better sited on the corner with the High St, on the opposite side to the bench. Cllr Vickers agreed that he would move it.
j. Community Council of Lincolnshire: Rural Links: the article on Amber Hill’s successful bid for play equipment was noted. Cllr F Ambridge brought up issue of the Pound Rd field. NKDC have still not been able to ascertain who owned it. Cllr F Ambridge wanted to check that the Parish Council were still interested in it as a play area. After discussion, Cllr H Ambridge proposed that the Parish Council were interested. Seconded Cllr Scoley. Cllr F Ambridge abstained. Agreed.
k. Community Council of Lincolnshire: Rural Fizz Fund. Cllr Stephens would look further into this fund. A paragraph to be put in the newsletter about it.
Cllr Scoley resumed the chair.
l. NKDC: Declaration of Interest Forms. Updated information.
m. Lincs Police Authority: Newsletter and Annual Report
n. LCC: Managing Health and Safety: Paddling Pools. Not applicable
o. BEACON: Commissioned temporary artworks: information to go on the noticeboard
p. Anglian Water: Drinking Water Quality Summary Report 2004
q. LCC: Performance and Budget Plan 2005/6: publication details

• Correspondence for action
r. Victim Support Lincolnshire: Request for donation Cllr Stephens declared an interest. It was agreed that this organisation performed very useful work. Cllr H Ambridge proposed a donation of £25. Cllr Scoley seconded. All agreed.
s. NKDC and BT: proposals to remove payphone provision. It was agreed that the payphone should be retained, and approved of a cashless payment system.
t. LCC: Rights of Way Improvement Plan
u. NKDC: Parish Surveying: accumulation of leaves: at the junction of Timberland/Wyatt Close, and towards the Car Dyke end of the High St
v. Community Council of Lincolnshire: Defra Interim Grants for Parish Plan Development Cllr Scoley declared an interest. Information put on file for future reference
w. NKDC: Linkline: Councillors reported that they had received the latest copy
x. LALC: land owned by County Council and Pointers to Good Practice booklet. It was confirmed that the County Council did not own land in the parish. Cllr Stephens took the booklet to read.
y. Lincolnshire Waste Local Plan: Revised Deposit Cllr Stephens to read and comment.
z. LCC: Draft Statement of Community Involvement: Local Network Fund for Children and Young People. Cllr Stephens to photocopy for Cllrs Phillips and F Ambridge.
8. Planning
Applications:
• Erection of dwelling and garage, 37 Moor Lane
It was thought that the development was cramped, overdeveloped and that there was a lack of amenity space.
9. Financial Matters - approval of accounts
Balance at l6 June 2005: Current a/c £1639.34 Reserve a/c £7796.88

a. Charities Aid Foundation Bank: Signatures for the new account. The clerk reported that each signatory would need to provide a certified copy of 2 approved identification documents. Councillors agreed that they would send the certified documents to the clerk. CAF Bank had also required an Inland Revenue Exemption. The clerk had contacted Inland Revenue who had sent a form for Corporation Tax. Cllr F Ambridge to seek advice from NKDC. The clerk would contact LALC and Diane Byard, the internal auditor, for advice.
b. Holy Trinity Church: Precept request. Cllrs F Ambridge, H Ambridge, Scoley and Vickers declared an interest. The clerk would apply to the Monitoring Officer for dispensation on this issue.
c. Internal audit: completed satisfactorily. It was proposed that Diane Byard should be thanked for her work, and given some flowers. Proposed: Cllr Scoley. Seconded Cllr F Ambridge. All agreed. Cllr Scoley to do.

10. Items for Discussion and Information
a. Dog waste bin replacement – Moor Lane. The clerk had received a phone call from Mr Merryweather at 32 Moor Lane. The dog waste bin at the end of his garden had rusted through at the bottom. The rubbish was dropping through, and the smell was very unpleasant. Cllr F Ambridge proposed that the bin should be replaced up to a maximum of £150. Seconded Cllr Stephens. All agreed. Cllr Vickers to check whether the post needed replacing as well, and would let the clerk know.
b. Allotments: review of rent and inspection of allotments. The allotment rents were due for their triennial review. After discussion, it was decided to keep the rent at the current level. The allotment inspection will take place on 8 August at 7.00pm. Councillors will meet at the bottom of the High St.
c. Martin Dales bus shelter: a parishioner had requested a bus shelter. It was decided to survey need by inserting the following paragraph in the next newsletter: ‘It has been suggested that Martin Dales would benefit from the provision of a bus shelter. Would you support the need? Would you use it? Where should it be positioned?’
d. Code of Conduct training: to take place before the next Parish Council meeting at 7.00 pm on 26 September.
e. Cllr F Ambridge was concerned about the goal posts on the sports field. They had hooks on the posts for the nets to be attached to, and this was now illegal. It was believed that the goal posts belonged to John Audis. Cllr Scoley to write to him explaining that they no longer complied with Health and Safety legislation and would have to be modified or taken down.

11. Date of next meeting: Allotment inspection: 8 August 2005. The meeting closed at 10.00.